PRIVACY NOTICE

Capital Quants Ltd

Effective Date: 09/02/2025

Capital Quants Ltd ("Company", "we", "us", or "our") is committed to protecting the privacy and confidentiality of our institutional clients ("Clients", "you", or "your"). This Privacy Notice outlines how we collect, use, store, and safeguard personal and confidential data in connection with our systematic quantitative research and strategy licensing services.

1. SCOPE OF THIS PRIVACY NOTICE

This Privacy Notice applies to:

• Personal and business information provided by institutional Clients.
• Data collected through direct communications, contractual agreements, or engagement with our services.
• Information processed in compliance with applicable data protection laws, including but not limited to the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), and any other relevant legislation.

This notice does not apply to anonymized or aggregated data that does not identify individuals or entities.

2. INFORMATION WE COLLECT

Capital Quants Ltd may collect and process the following categories of information:

2.1. Personal & Business Information

• Institutional Contact Information: Name, job title, business email, phone number, and company address.
• Account & Contractual Data: Client agreements, transaction details, and service preferences.
• Regulatory & Compliance Information: Data required for anti-money laundering (AML), know-your-customer (KYC), or due diligence procedures.

2.2. Technical & Usage Data

• Communication Data: Emails, messages, or correspondence with Capital Quants Ltd.
• Website & Platform Usage (if applicable): IP addresses, access logs, and other usage metrics related to engagement with our research and licensing platforms.

We do not collect sensitive personal information (e.g., race, health, political views) unless required by law.

3. HOW WE USE YOUR INFORMATION

We use collected data for the following purposes:

3.1. Business Operations & Client Engagement

• To manage and execute licensing agreements for our systematic trading strategies.
• To provide research insights, performance reports, and technical support.
• To communicate about service updates, enhancements, or security measures.

3.2. Regulatory Compliance & Legal Obligations

• To comply with financial regulations, AML/KYC requirements, and due diligence obligations.
• To fulfill requests from regulatory authorities or law enforcement (where legally required).

3.3. Security & Risk Management

• To prevent fraud, unauthorized access, or misuse of proprietary strategies.
• To protect the integrity and confidentiality of our research data and intellectual property.

4. LEGAL BASIS FOR PROCESSING DATA

We process personal and business data based on the following legal grounds:

• Contractual Necessity: To fulfill our agreements with institutional Clients.
• Legal Compliance: To meet regulatory, tax, or legal obligations.
• Legitimate Interests: To enhance our services, improve security, and protect proprietary research.

Where required by law, we may seek consent before processing certain types of data.

5. DATA SHARING & DISCLOSURE

Capital Quants Ltd does not sell or rent client data to third parties. However, we may share information in the following circumstances:

5.1. Service Providers & Partners

We may engage third-party service providers (e.g., cloud hosting, IT security) to support our operations. All vendors are contractually bound to strict confidentiality and data protection standards.

5.2. Regulatory & Legal Authorities

We may disclose data to regulatory agencies, financial authorities, or law enforcement when required by law, court order, or to protect against fraud and financial crimes.

5.3. Corporate Transactions

In the event of a merger, acquisition, or restructuring, Client data may be transferred as part of the business transition. We will notify Clients in such cases.

6. DATA SECURITY & STORAGE

6.1. Security Measures

We implement industry-standard security protocols, including:

• Encryption: Secure encryption of stored and transmitted data.
• Access Controls: Restricted access to proprietary and Client information.
• Monitoring & Auditing: Regular system monitoring to prevent unauthorized access.

6.2. Data Retention

We retain Client data only for as long as necessary to:

• Fulfill contractual obligations.
• Comply with legal and regulatory requirements.
• Maintain security, fraud prevention, and audit logs.

After the retention period, data is securely deleted or anonymized.

7. INTERNATIONAL DATA TRANSFERS

If Client data is transferred outside the UK, EEA, or other applicable jurisdictions, we ensure that appropriate safeguards (e.g., Standard Contractual Clauses) are in place to maintain compliance with data protection laws.

8. CLIENT RIGHTS & CHOICES

Depending on applicable data protection laws, Clients may have the following rights:

• Right to Access: Request a copy of personal/business data we hold.
• Right to Rectification: Request corrections to inaccurate or outdated data.
• Right to Erasure ("Right to be Forgotten"): Request deletion of certain data (subject to regulatory obligations).
• Right to Restriction of Processing: Limit how we use your data in certain circumstances.
• Right to Data Portability: Request transfer of data to another service provider.
• Right to Object: Object to processing based on legitimate interests.

To exercise these rights, please contact us using the details below.

9. CHANGES TO THIS PRIVACY NOTICE

Capital Quants Ltd reserves the right to update this Privacy Notice periodically. Material changes will be communicated to Clients.

10. CONTACT INFORMATION

For any privacy-related inquiries, data access requests, or concerns, please contact:

Capital Quants Ltd
71-75 Shelton Street
London WC2H 9JQ
[email protected]